SEMINOLE SOUND SPECTACULAR

SEMINOLE SOUND SPECTACULAR

Saturday, October 6th

Seminole Sound is 33 days away! This is the bands BIGGEST fundraiser.  We need everyone’s help. Every parent, sibling, grandparents, friends, & neighbors in order to pull off this momentous event.  Help is needed with volunteering at stations, setup & cleanup, donating items, and letting us borrow items. 

Volunteering:  https://www.signupgenius.com/go/8050d45afaa229-seminole1

  1. Setup:  For each section, we need help with setting up from 8:00am – 10:00am on Saturday, October 6th.  Hopefully, we will have most of this done the Friday night prior since we will not be attending the away football game.
    1. Please try to come out Friday, October 5th during the evening and help with setting up. This is also the perfect time to watch your kids during the final run thru after practice as well. 
    2. Please go on the signupgenius.com site and sign up for a Setup position under one of the sections.  These shifts are 8:00am – 10:00am.
  2. Volunteers: There are 2 shifts during the day.  10:00am – 4:00pm and 4:00pm – end.  We divide the shifts in half so if someone works in the morning or evening they would still be able to help. However, if you are not working that day, please sign up for 2 shifts. You can work in 2 different areas or stay in the same area all day.  I know it seems like a lot and a long day but everyone has a lot of fun each time and you make friends that last a lifetime.
  3. Bus Greeters
    •  1st shift:  2 open spots
    •  2nd shift: 1 open spot
  4. Concessions
  5.  1st shift:  4 open spots
  6.  2nd shift: 17 open spots
  7.  1st shift:  2 open spots
  8.  2nd shift: 5 open spots
  9.  1st shift:  3 open spots
  10.  2nd shift: 6 open spots
  11. Crowd Control
  12. Souvenirs
  13. Staging
    1.  Helping at Bauder

1st shift:  6 open spots

2nd shift: 8 open spots

  1.  Drivers

1st shift:  6 open spots

2nd shift: 7 open spots

  1.  Road Closure

1st shift:  4 open spots

2nd shift: 4 open spots

  1.  Unloading Trailers at Dropoff Location

1st shift:  3 open spots

2nd shift: 3 open spots

Ticket Booth

  • 1st shift:  1 open spot
  • 2nd shift: 1 open spot

Clean Up Crew:  After the event is over we ask everyone to stay and help clean up. MANY HANDS MAKE LIGHT WORK.  What doesn’t get done on Saturday night will have to be done on Sunday.  I know everyone will be exhausted on Saturday night but it’s easier to get done that night so we all have a full day to recover on Sunday.  However, please signup if you will be available on Sunday just to do a walk thru to make sure everything is cleaner than when we arrived.  We have to sign a lease agreement with SHS, SMS, Bauder and Pinellas Technical schools in order to use the properties. We need to keep in good standing so we can use them again next year.

Non-Band Student Volunteers: Do you have a middle school or high school students that need community service hours?  Please have them signup to volunteer at Sound.  There is a separate signup just for them so we can turn it into the office for credit. https://www.signupgenius.com/go/8050d45afaa229-student
 

Volunteer Registration Form:  Please note it is Pinellas County School policy that all volunteers MUST have a current volunteer registration form on file.  Please have your family & friends fill out the attached form and turn into the blue box in the band room after they sign up to volunteer.

Items Needed

  1. Flatbed Trailers with Ramps: We need flatbed trailers with ramps and side rails to transport front ensemble equipment & props from visiting bands.  These items need to be moved from Bauder Elementary to SHS entrance to track.  We need trailer sizes anywhere from 10’ – 20’ long.  But it’s very important that they have ramps and side rails.  If you have any questions about trailers, please contact Chad Ford at Cjfkrf3994@gmail.com.
  2. Golf Carts:  Each year we need 7 golf carts for the event.  If you, or someone you know, has a golf cart that we can borrow on this day, please let Beckie Biglin know ASAP at busybec_5@msn.com.  These are critical in keeping the day flowing at a normal pace.  We would need to have the golf carts dropped off Saturday morning at 8:00am and picked up Sunday morning at 10:00am. 
  3. Coolers:  We will have water stations at Bauder and First Aid tent and need to have ice water at each of them.  We also have a need for coolers for volunteer waters, hospitability room, etc.  If you have large coolers that we could use, please let us know.  Please label your cooler with your name so it can be returned to you.
  4. Generators:  These are for just in case.  If you have a generator that we could use for the event, please let Beckie know.
  5. Extension Cords:  There is always a need for large extension cords.  Please let Beckie know if you have some that could be used for the event.  Please label your cord with your name so it can be returned to you.
  6. Grills:  It’s helpful to have extra grills for each side of the stadium at the concession booths.  If you have a large grill that can be used that day we would need you to drop off Saturday morning by 8:00am.  You can take it home with you in the evening or pick up Sunday morning at 10:00am.  These should be stored in the concession stands during the evening in case you can’t pick them up till Sunday morning.  Please let Kelly Cashman know if you have one she can borrow.  jandkcashman@sbcglobal.net

Hospitality Food Donations

Please sign up to bring a food and/or drink item for the Judges Hospitality Room and Directors Hospitality Room.  We will be serving them lunch, dinner, snacks & desserts.  Bands love coming to our show because we have well-known judges. The judges love coming to our show because we treat them very well.  Food can be brought Saturday morning and dropped off in the aerobics room or if you need to run home and bring it back, that will be fine too.  Just let your chairperson know so they can help cover your spot till you return.  Any questions can be directed to Renae Stephenson  warhawkbandparents@gmail.com.

 

Signup for donations:  https://www.signupgenius.com/go/8050d45afaa229-hospitality
 

Sound Advertising

Advertising ends on September 8th.  This is an easy way to earn money toward your fair share.  50% of each sale goes toward your fair share. 

Full Page Ad $200 – Fair Share Contribution $100

Half Page Ad $150 – Fair Share Contribution $75

Quarter Page Ad $100 – Fair Share Contribution $50

Business Card Ad $50 – Fair Share Contribution $25

 

You can also place personal ads in the program however there are no fair share contributions since the price is 25% of the cost.  No business advertising. 

Full Page $50    Half Page $37.50   Quarter Page $25

 

If you have any pending sales, please contact them this week and get them turned in.  Please contact Courtney Unger with any questions.  unger4163@yahoo.com

 

As you can see this event is HUGE and we need YOUR help in order to pull it off and make it as great, if not better than we have in the past 41 years.  Please email Beckie at busybec_5@msn.com or text her at 727-612-9965 if you have any questions.

 Important Links

Seminole Sound Volunteering:

https://www.signupgenius.com/go/8050d45afaa229-seminole1

Non-Band Volunteering:

https://www.signupgenius.com/go/8050d45afaa229-student
 

Hospitality Food Donations:

https://www.signupgenius.com/go/8050d45afaa229-hospitality
 

Contacts

Beckie Biglin:  busybec_5@msn.com  727-612-9965 – Any questions about Seminole Sound

Chad Ford:  Cjfkrf3994@gmail.com – any question about trailers or staging

Courtney Unger:  unger4163@yahoo.com – any questions about Sound Advertising

Kelly Cashman: jandkcashman@sbcglobal.net – any questions about concessions or grills

Renae Stephenson:  warhawkbandparents@gmail.com – any questions about Hospitality Food Donations

 

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