Time change for Saturday morning rehearsal:
Saturday's practice will move from 9a-12p to 8:30a-11:30a to facilitate section lunches and SMS/Little Hawk performances.
News
If you have not made your contribution, please do so as soon as possible. Fair share for July and August is now past due. You can use Paypal or Credit Card by clicking on the “pay fair share” button on the band’s web page, http://seminoleband.org, or you can drop a check in the blue box inside the band room.
Also, I've updated and removed a few of the board positions on the list that were not correct. This is the list that should be included at the bottom of the email.
Seminole Band Jackets are now available to order for students and parents. The cost of the jacket can vary depending on what is ordered, but the basic jacket with the logo on the back and a first name on the front is $44. Adding a last name is +$4 and adding an instrument is +$4 (Additional charge for plus sizes). A sample photo of the jacket and the pricing information is included on the attached form.
Band Hats are now available to order for students and parents. The cost of each cap or visor is $11. A sample photo of the cap and visor is included on the attached form.
Please see the attached order forms for all the price and sizing information. The initial order forms are due Wednesday, October 10th. Forms for the second order will be due Friday, October 26th (they should be here in time for FMBC). We will place a third order before the Holidays if there is interest (date will be set later). We are able to order jackets/hats throughout the year, so there will be more opportunities for ordering if you do not place now. The orders will take approximately 2-3 weeks for delivery.
Please place all orders and money in a marked envelope in the Blue box. Checks are payable to SHSBB and one check for entire order is acceptable. Payment due at time of order. Please contact Kathy Hollaway at kathy.hollaway66@gmail.com with any questions. Thanks!
Jackets and hats are NOT MANDATORY.
The forms are on the website link below, under Misc. forms.
Please see the minutes from the last meeting in the attachment. The next Booster Meeting, aka Parent Meeting, is October 16th. Unless otherwise noted, the Parent Booster Meeting will always be held on the 3rd Tuesday of the month at 7pm in either the Band Room or the Chorus Room at the high school. If you have any questions, please contact any board member at the contacts at the bottom of the email. Please attend! The band cannot be amazing without amazing parent support!
As competition season kicks off this month, we need volunteers to continue to help with water duty/rehearsal chaperone shifts. It’s still quite hot outside, and we still have several kids who need extra help to tolerate it. Often there are more kids who need extra care than we have volunteers available to help them. We need to fill these shifts in order to help support the kids and instructors. Please, please, PLEASE sign up and help us help them.
Most shifts will be Tuesday 5-7pm or 7-8:30pm, Thursday 5-7pm or 7-9pm, and a few Saturdays 8:30-10:30am or 10:30-12:30pm. There is at least one Thursday that has earlier times of 2-4pm & 4-6pm due to JV football at home that evening.
Contact Kendra Ford with any questions at 727-798-8654 or mamafordshs@gmail.com.
We have a few open spots available on the chaperone team and prop/pit team for the remaining events carrying us to the end of marching season. These events include:
• 1 away football game – Eastlake
• 1 home football game – Senior Night / Middle School Band Night - This is an “all hands on deck” night in every area as we give our senior parents the night off to enjoy their students’ final home game and be recognized. In addition, we typically double the number of students in the band section as we invite the students from our feeder middle school programs to spend the evening with us.
• Competitions – BOA Orlando, Tarpon Springs Outdoor Music Festival, Eastlake Classic, BOA Marching MPA at Dunedin and FMBC State Championship
**Level 2 status is required for all Chaperones; Prop/Pit team requires only Volunteer Registration Form on file. Both roles require volunteers possess the ability to perform physical tasks such as pushing/pulling equipment and spending extended time on your feet.
If you can help, please sign up soon!
Contact Kendra Ford with any questions at 727-798-8654 or mamafordshs@gmail.com.
https://www.signupgenius.com/go/10C0A4FACAF2FAAF94-marching1
SEMINOLE SOUND SPECTACULAR
Saturday, October 6th
Seminole Sound is 11 days away! This is the bands BIGGEST fundraiser. We need everyone’s help. Every parent, sibling, grandparents, friends, & neighbors in order to pull off this momentous event. Help is needed with volunteering at stations, setup & cleanup, donating items, and letting us borrow items.
Volunteering: https://www.signupgenius.com/go/8050d45afaa229-seminole1
· Setup: For each section, we need help with setting up from 8:00am – 10:00am on Saturday, October 6th. Hopefully, we will have most of this done the Friday night prior since we will not be attending the away football game.
o Please try to come out Friday, October 5th during the evening and help with setting up. This is also the perfect time to watch your kids during the final run thru after practice as well.
o Please go on the signupgenius.com site and sign up for a Setup position under one of the sections. These shifts are 8:00am – 10:00am.
· Volunteers: There are 2 shifts during the day. 10:00am – 4:00pm and 4:00pm – end. We divide the shifts in half so if someone works in the morning or evening they would still be able to help. However, if you are not working that day, please sign up for 2 shifts. You can work in 2 different areas or stay in the same area all day. I know it seems like a lot and a long day but everyone has a lot of fun each time and you make friends that last a lifetime.
o Bus Greeters
§ 1st shift: 1 open spot
§ 2nd shift: 1 open spot
o Concessions
§ 1st shift: 13 open spots
§ 2nd shift: 13 open spots
o Crowd Control
§ 1st shift: 2 open spots
§ 2nd shift: 5 open spots
o Souvenirs
§ 2nd shift: 4 open spots
o Staging
§ Helping at Bauder
· 1st shift: 6 open spots
· 2nd shift: 8 open spots
§ Drivers
· 1st shift: 6 open spots
· 2nd shift: 7 open spots
§ Road Closure
· 1st shift: 4 open spots
· 2nd shift: 4 open spots
§ Unloading Trailers at Dropoff Location
· 1st shift: 3 open spots
· 2nd shift: 3 open spots
§ Ticket Booth
· 2nd shift: 1 open spot
Clean Up Crew: After the event is over we ask everyone to stay and help clean up. MANY HANDS MAKE LIGHT WORK. What doesn’t get done on Saturday night will have to be done on Sunday. I know everyone will be exhausted on Saturday night but it’s easier to get done that night so we all have a full day to recover on Sunday. However, please signup if you will be available on Sunday just to do a walk thru to make sure everything is cleaner than when we arrived. We have to sign a lease agreement with SHS, SMS, Bauder and Pinellas Technical schools in order to use the properties. We need to keep in good standing so we can use them again next year.
Non-Band Student Volunteers: Do you have a middle school or high school students that need community service hours? Please have them signup to volunteer at Sound. There is a separate signup just for them so we can turn it into the office for credit. https://www.signupgenius.com/go/8050d45afaa229-student
Volunteer Registration Form: Please note it is Pinellas County School policy that all volunteers MUST have a current volunteer registration form on file. Please have your family & friends fill out the attached form and turn into the blue box in the band room after they sign up to volunteer.
Items Needed
1. Flatbed Trailers with Ramps: We need flatbed trailers with ramps and side rails to transport front ensemble equipment & props from visiting bands. These items need to be moved from Bauder Elementary to SHS entrance to track. We need trailer sizes anywhere from 10’ – 20’ long. But it’s very important that they have ramps and side rails. If you have any questions about trailers, please contact Chad Ford at Cjfkrf3994@gmail.com.
2. Golf Carts: Each year we need 7 golf carts for the event. If you, or someone you know, has a golf cart that we can borrow on this day, please let Beckie Biglin know ASAP at busybec_5@msn.com. These are critical in keeping the day flowing at a normal pace. We would need to have the golf carts dropped off Saturday morning at 8:00am and picked up Sunday morning at 10:00am.
3. Coolers: We will have water stations at Bauder and First Aid tent and need to have ice water at each of them. We also have a need for coolers for volunteer waters, hospitability room, etc. If you have large coolers that we could use, please let us know. Please label your cooler with your name so it can be returned to you.
4. Generators: These are for just in case. If you have a generator that we could use for the event, please let Beckie know.
5. Extension Cords: There is always a need for large extension cords. Please let Beckie know if you have some that could be used for the event. Please label your cord with your name so it can be returned to you.
6. Grills: It’s helpful to have extra grills for each side of the stadium at the concession booths. If you have a large grill that can be used that day we would need you to drop off Saturday morning by 8:00am. You can take it home with you in the evening or pick up Sunday morning at 10:00am. These should be stored in the concession stands during the evening in case you can’t pick them up till Sunday morning. Please let Kelly Cashman know if you have one she can borrow. jandkcashman@sbcglobal.net
Hospitality Food Donations
Please sign up to bring a food and/or drink item for the Judges Hospitality Room and Directors Hospitality Room. We will be serving them lunch, dinner, snacks & desserts. Bands love coming to our show because we have well-known judges. The judges love coming to our show because we treat them very well. Food can be brought Saturday morning and dropped off in the aerobics room or if you need to run home and bring it back, that will be fine too. Just let your chairperson know so they can help cover your spot till you return. Any questions can be directed to Renae Stephenson warhawkbandparents@gmail.com.
Signup for donations: https://www.signupgenius.com/go/8050d45afaa229-hospitality
As you can see this event is HUGE and we need YOUR help in order to pull it off and make it as great, if not better than we have in the past 41 years. Please email Beckie at busybec_5@msn.com or text her at 727-612-9965 if you have any questions.
Important Links
Seminole Sound Volunteering:
https://www.signupgenius.com/go/8050d45afaa229-seminole1
Non-Band Volunteering:
https://www.signupgenius.com/go/8050d45afaa229-student
Hospitality Food Donations:
https://www.signupgenius.com/go/8050d45afaa229-hospitality
Contacts
Beckie Biglin: busybec_5@msn.com 727-612-9965 – Any questions about Seminole Sound
Chad Ford: Cjfkrf3994@gmail.com – any question about trailers or staging
Kelly Cashman: jandkcashman@sbcglobal.net – any questions about concessions or grills
Renae Stephenson: warhawkbandparents@gmail.com – any questions about Hospitality Food Donations
We need volunteers to help with the following water duty/rehearsal chaperone shifts this week. It’s still quite hot outside, and we still have several kids who need extra help to tolerate it. Often there are more kids who need extra care than we have volunteers available to help them. We need to fill these shifts in order to help support the kids and instructors. Please, please, PLEASE sign up and help us help them.
· Tuesday, 9/25
o 5-7pm: 1 person
o 7-8:30pm: 1 person
· Thursday, 9/27
o 7-9pm: 2 people
· Saturday, 9/29
o Frozen Grapes or Pineapple: 2 bags
o Chilled Watermelon cubes: 1-2 bowls/bags
o 8:30-10am: 3 people
o 10am-noon: 2 people
o Noon-2pm: 3 people
o 2-4pm: 3 people
o 4-6pm: 2 people
o 6-7:30pm: 1 person
o 7:30-9pm: 1 person
Contact Kendra Ford - mamafordshs@gmail.com or 727-798-8654 with questions.
The next Booster Meeting, aka Parent Meeting, is October 16th. Unless otherwise noted, the Parent Booster Meeting will always be held on the 3rd Tuesday of the month at 7pm in either the Band Room or the Chorus Room at the high school. If you have any questions, please contact any board member at the contacts at the bottom of the email. Please attend! The band cannot be amazing without amazing parent support!
There is a varsity make-up football game on Monday October 1. We need volunteers to work the concession stand for this game. The band will not perform during this game, so students are welcome to volunteer! The report time is 5:30pm. We will need adults to work the grills and to supervise the stand.
If you are able to help out concessions, please sign up at this link: https://www.signupgenius.com/go/5080a4fa9ae23a46-2018
Thank you in advance for all you do!